{"id":9244,"date":"2026-07-23T06:59:19","date_gmt":"2026-07-23T06:59:19","guid":{"rendered":"https:\/\/www.mariestopes.or.ug\/?page_id=9244"},"modified":"2026-07-23T06:59:27","modified_gmt":"2026-07-23T06:59:27","slug":"procurement-assistant","status":"publish","type":"page","link":"https:\/\/www.mariestopes.or.ug\/lg\/careers\/vacancies\/procurement-assistant\/","title":{"rendered":"Omuyambi w\u2019okugula ebintu\u00a0\u00a0"},"content":{"rendered":"
Job Title<\/strong> <\/td>Omuyambi w\u2019okugula ebintu <\/td>Cost Centre<\/strong> <\/td> <\/td><\/tr>
Ekifo<\/strong> <\/td>Kampala, Uganda <\/td>No. of Direct Reports<\/strong> <\/td>0 <\/td><\/tr>
Reporting to<\/strong> <\/td>Procurement Manager <\/td>Budget Responsibilities (Y\/N)<\/strong> <\/td>N <\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
Ebitukwatako<\/strong> <\/td><\/tr>
Marie Stopes Uganda (MSUG) is one of 37 country programmes within MSI Reproductive Choices, a global organisation dedicated to ensuring individuals can access quality reproductive healthcare and make informed choices about their reproductive lives. Across Uganda, our team delivers high-quality sexual and reproductive health services through a wide range of service delivery channels. We strengthen public health systems in more than 915 public health facilities, operate 25 mobile outreach teams, 12 health centres, and a maternity hospital, and distribute socially marketed products including Flame and Lifeguard condoms, Back Up emergency contraception, and Well Plan daily contraceptive pills. Through these services, we empower women and families to choose whether and when to have children, enabling them to pursue their aspirations and build healthier, more prosperous futures. <\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n
The Role<\/strong> <\/td><\/tr>
Reporting to the Procurement Manager, this role supports and implements procurement activities to ensure that all goods and services meet Marie Stopes\u2019 standards for quality, quantity, cost-effectiveness, and timely delivery while maintaining transparent, efficient, and compliant procurement processes in line with established policies and procedures. <\/td><\/tr>
 <\/td><\/tr>
 Key Responsibilities <\/strong> <\/td>Measure <\/strong> <\/td><\/tr>
1. Review Purchase Requisition Forms (PRFs) for completeness and process them into Purchase Orders using\u00a0Tradogram, following up with vendors for\u00a0timely\u00a0delivery.\u00a0
2. Prepare, review, and process supplier contracts; purchase goods and services ensuring value for money, compliance, and\u00a0timely\u00a0delivery.\u00a0
3. Coordinate dispatch of supplies to the warehouse and\/or user departments.\u00a0
4. Verify and process supplier invoices, delivery notes, job cards, and other related documentation, ensuring accuracy and\u00a0timely\u00a0vendor payments by Finance.\u00a0
6. Prepare procurement submissions and recommendations and present them to the Procurement Committee for review.\u00a0Provide\u00a0timely\u00a0responses to procurement queries, ensuring\u00a0accurate\u00a0information is shared, and escalate unresolved or critical issues to the Line Manager.\u00a0
7. In liaison with departmental heads, develop and maintain MSUG\u2019s Specification Database, reviewed and updated monthly to ensure it\u00a0remains\u00a0current
8. \u00a0Prepare monthly procurement reports on PRFs received, processing time, purchase orders issued, and savings achieved.\u00a0
9. Ensure value for money is achieved in all procurements through effective negotiation and verification that goods\/services are fit for purpose.\u00a0
10. Ensure compliance with MSI procurement policies and procedures.\u00a0<\/td>		1. \u226598% of PRFs converted to POs within SLA timelines; \u226595% of deliveries received within agreed timelines\u00a0
2. 100% contracts\/LPO\u00a0\u00a0processed\u00a0and\u00a0submitted\u00a0within SLA; \u226515% cost savings achieved through competitive sourcing and negotiations.\u00a0\u00a0
3. 100% deliveries dispatched to end users\/warehouse within agreed timelines after receipt and inspection.\u00a0
4. 100% supplier invoices and supporting documents verified and\u00a0submitted\u00a0to Finance within 2 working days of receipt\u00a0
5. \u226595% of supplier payment requests\u00a0submitted\u00a0without documentation errors.\u00a0\u00a0
6. 100%\u00a0pc\u00a0submissions prepared and presented within required timelines.\u00a0
7. 100% assigned category specifications reviewed and updated monthly\u00a0
8. Ontime\u00a0monthly procurement and savings reports\u00a0submitted\u00a0by the 3rd working day of each month\u00a0\u00a0
9. \u226515% savings achieved against approved procurement budgets for assigned categories\u00a0
10. 100% compliance with Procurement Manual,\u00a0SOPs\u00a0and SLA requirements; zero procurement non-compliance findings\u00a0<\/td><\/tr>
Vendor Management\u00a0<\/strong>\u00a0
1. Maintain approved pre-qualified vendor database as authorised.\u00a0
2. Communicate with vendors on prices, product availability, and delivery schedules.\u00a0\u00a0
3. Facilitate product sample and specification approvals by the respective user department.\u00a0
4. Monitor and evaluate vendor monthly vendor performance for the respective categories\u00a0allocated\u00a0from time to time, ensuring adherence to quality, delivery, and service standards.\u00a0<\/td>		\u00a01.100% vendor records updated monthly in\u00a0Tradogram\u00a0and supplier database\u00a0
2.\u00a0\u226595% vendor communications responded to within agreed timelines.
\u00a03.\u00a0100%\u00a0required\u00a0sample approvals completed before contract award.
\u00a04.\u00a0100% vendor performance reviews conducted monthly; vendor tracker updated within 2 days of any reported incident\u00a0<\/td><\/tr>
Stakeholder Engagement<\/strong>\u00a0
1. Maintain good relationships with both internal and external stakeholders.\u00a0
Effective reporting<\/strong>\u00a0
1. Prepare and share monthly procurement reports with the Procurement Manager, contracts tracker, and stakeholder queries tracker to support operational efficiency, compliance, and value-for-money decisions\u00a0<\/td>		\u00a01.\u00a0\u226590% stakeholder satisfaction rating from internal feedback surveys\u00a0\u00a0
\u00a02.\u00a0100% monthly reports, contracts tracker and stakeholder queries tracker\u00a0submitted\u00a0and updated by stipulated deadlines\u00a0<\/td><\/tr>
Knowledge and Experience<\/strong> <\/td><\/tr>
Minimum of 2 years working experience in the same capacity in a busy organisation\u00a0
Attention to detail and\u00a0high level\u00a0of accuracy\u00a0\u00a0
Proficiency\u00a0in use of MS Excel, MS Word,\u00a0Outlook\u00a0and other computer applications\u00a0\u00a0
Excellent interpersonal skills, the ability to build effective working relationships at all levels internally and externally\u00a0
Excellent oral and written communication skills\u00a0\u00a0
Excellent report writing skills\u00a0\u00a0
Ability to work autonomously\u00a0\u00a0
Ability to work under pressure and to deadlines\u00a0<\/td><\/tr>
Qualifications and Training (essential\/ desirable)<\/strong> <\/td><\/tr>
Bachelor\u2019s degree in supply chain, Procurement and Logistics Management, Business Administration, Commerce, from a recognised institution of higher learning <\/td><\/tr>
<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

Team Member Behaviours- MSI Behaviours<\/em><\/strong>\u00a0<\/h4>\n\n\n\n
 Successful performance at MSI is not simply defined in terms of \u2018what\u2019 people achieve but equally is about \u2018how\u2019 people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:  <\/td><\/tr>
Model the Way<\/em><\/strong>\u00a0
I strive for excellence and act with clarity, integrity, accountability, and honesty in everything I do<\/em>\u00a0I lead by example with transparency, honesty, and accountability, striving for excellence and encouraging open\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 communication at all levels.<\/em>
\u00a0Inspire a Shared Vision<\/em><\/strong>
\u00a0I inspire a shared vision, stay strategically focused, communicate a clear plan, and prioritise the voices of our clients in decision-making.<\/em>\u00a0I rally others around MSI’s vision by appealing to shared aspirations; I translate strategy into clear goals, and believe that people – our clients, team members, and partners – are key to our success.<\/em>\u00a0
Challenge the Process<\/em><\/strong>\u00a0
I question, promote improvement, embrace\u00a0new ideas, learn from experiences, and believe in developing myself and\u00a0\u00a0\u00a0 others.<\/em>\u00a0I challenge convention, promote continuous learning and welcome feedback, I\u00a0anticipate\u00a0and manage change to better achieve MSI’s mission.<\/em>
\u00a0Enable others to Act<\/em><\/strong>\u00a0
I create the conditions at MSI for others to contribute, work at their best, and develop to their fullest potential; I value differences and make sure that all voices are heard.<\/em>\u00a0I focus on building trust,\u00a0collaboration\u00a0and shared ownership, while developing future leaders and treating others with dignity and respect.<\/em>\u00a0
Encourage the Heart<\/em><\/strong>\u00a0
I take the time to recognize others’ contributions, celebrate successes together, nurture the MSI community, and show that I care.<\/em>\u00a0I inspire\u00a0high standards\u00a0and challenging goals, appreciate individual excellence, celebrate our values and victories, and value our humanity.<\/em>\u00a0
Leadership (For Leaders only)<\/em><\/strong>\u00a0
You inspire individuals and teams, through situational leadership, providing clear direction.<\/em>\u00a0You\u00a0seek\u00a0and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.<\/em>\u00a0You are aware of emerging developments in our sector,\u00a0demonstrating\u00a0strategic insight about our clients and business and encourage this in your team.<\/em>\u00a0You articulate a vision of the future which inspires and excites others.<\/em>\u00a0<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n

MSI Values\u00a0<\/strong><\/h2>\n\n\n\n

Mission driven:\u00a0<\/strong>Nga tulina okwewaayo okutasalako, tuliwo okutumbula abakyala n\u2019abasajja okuzaala abaana nga basalawo so si butanwa.\u00a0
Client centred:\u00a0<\/strong>Tuli beewaddeyo eri bakasitoma baffe era tukola obutakoowa okutuusa empeereza ey\u2019omutindo ogwa waggulu, ey\u2019amaanyi agatuukana n\u2019ebyetaago byabwe ssekinnoomu.\u00a0
Accountable:\u00a0<\/strong>We are accountable for our actions and focus on results, ensuring long term sustainability and increasing the impact of the Partnership.\u00a0
Courageous:\u00a0<\/strong>We recruit and nurture talented,\u00a0passionate\u00a0and brave people who have the courage to push boundaries, make tough\u00a0decisions\u00a0and challenge others in line with our mission\u00a0
Resilient:<\/strong>\u00a0In challenging situations, we work together and support each other, adapting and learning to find solutions, whatever\u00a0we\u2019re\u00a0up against.\u00a0\u00a0
Inclusive:\u00a0<\/strong>We believe that diversity is a strength. We all play our part in creating a culture where every team member can thrive, feel\u00a0valued\u00a0and contribute meaningfully to our mission, and where all our clients feel welcome and supported.\u00a0<\/strong>\u00a0
\u00a0
If you meet the specified minimum job requirements, we encourage you to apply following the procedures below.\u00a0
Application Process:<\/strong>\u00a0
Submit your cover letter, CV, and academic documents as a single PDF file.\u00a0
Clearly\u00a0indicate\u00a0the job title in the subject line of your email.\u00a0
Send your application to\u202fjobs@mariestopes.or.ug<\/a>.\u00a0
Applications will be reviewed on a rolling basis; early submissions are encouraged.\u00a0
Deadline:\u00a04th<\/sup>\u00a0August\u00a02026<\/strong>\u00a0
\u00a0
MSI UG IS AN EQUAL OPPORTUNITIES EMPLOYER, COMMITTED TO SAFEGUARDING HUMANITY AND EXPECTS ALL POSITION HOLDERS TO SHARE THIS COMMITMENT.<\/strong>\u00a0
MSI UG VALUES DIVERSITY,\u00a0EQUALITY\u00a0AND INCLUSIVITY AMONGST HER WORKFORCE.<\/strong>\u00a0
MSI UG HAS A WELL-GUIDED AND TRANSPARENT RECRUITMENT PROCESS THAT REQUIRES NO PAYMENT OR SEXUAL FAVOURS FROM ANY CANDIDATE\/JOB APPLICANTS\/POTENTIAL JOB SEEKERS AS A PRE-EMPLOYMENT REQUIREMENT.<\/strong>\u00a0
QUALIFIED FEMALE CANDIDATES ARE\u00a0STRONGLY\u00a0ENCOURAGED\u00a0TO APPLY.<\/strong>\u00a0<\/p>\n\n\n\n

\n
Job Document<\/a><\/div>\n<\/div>\n\n\n\n

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Job Title  Procurement Assistant  Cost Centre    Location  Kampala, Uganda  No. of Direct Reports  0  Reporting to  Procurement Manager  Budget Responsibilities (Y\/N)  N  About Us  Marie Stopes Uganda (MSUG) is one of 37 country programmes within MSI Reproductive Choices, …<\/p>","protected":false},"author":119,"featured_media":9242,"parent":2790,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"inline_featured_image":false,"footnotes":""},"class_list":["post-9244","page","type-page","status-publish","has-post-thumbnail","hentry"],"acf":[],"yoast_head":"\nProcurement Assistant\u00a0\u00a0 - Marie Stopes Uganda<\/title>\n<meta name=\"description\" content=\"Reporting to the Procurement Manager, this role supports and implements procurement activities to ensure that all goods and services meet ...\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.mariestopes.or.ug\/lg\/careers\/vacancies\/procurement-assistant\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Procurement Assistant\u00a0\u00a0 - 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